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Operations Manager Posting

Theatre Three is investing in its expansion over the coming few seasons and the creation of the Operations Manager position is a pivotal role in the success of this plan. This position works directly with the Executive Director and is an intentional opportunity to train future leaders in the arts and culture sector. Interested candidates are encouraged to apply. Theatre Three is an equal opportunity employer.

Compensation: The salary for this position ranges from $36,000 to $40,000 annually. Theatre Three offers accrued paid-time-off, sick leave, and acknowledges most federal holidays. Theatre Three does not currently offer health insurance or retirement benefits.

Job Description

Position:

Reporting to the Executive Director, the Operations Manager’s primary responsibility is the financial bookkeeping and reporting of the organization, including managing vendor payments, processing payroll, budget implementation, projections, and financial reporting/analysis in accordance with all organizational policies and procedures. The Operations Manager also provides leadership and support to staff and functions related to accounting, finance, marketing and communications, fund development, and office operations to help ensure the goals and objectives of Theatre Three are reached.

Function:

Finance

– Manage and continuously monitor approved budget vs. actual for annual budget and event budgets

– Analyze budget vs. actual variances

– Prepare expense forecast to be shared with the Finance Committee for planning purposes

– All aspects of accounts payable and accounts receivable

-Collaborate with the Development office in invoicing outstanding pledges for all fundraising campaigns and events

– Administer petty cash and expense reimbursements

– Oversee cash management including banking and brokerage relationships

– Reconcile multiple bank statements monthly

– Process payroll and issue 1099s in conjunction with payroll service

-Prepare reports and for Actors Equity Association and other unions as required

– Prepare month-end financials

– Create daily/weekly/monthly fundraising and financial reports as needed to monitor progress of fundraising goals

– Issue timely and complete financial statements for use by the Executive Director, Artistic Director, Finance Committee and Board of Directors

– Identify & resolve discrepancies and problems

– Maintain administrative and financial policies and procedures

– Suggest and implement improvements in both processes and reports

– Monitor and maintain a documented system of accounting policies, systems and procedures

– Provide financial information data required on grants and other accounting documentation as required by donors (corporate, foundation, government)

– Ensure the internal controls are adequate to safeguard the organization’s financial operations

– Report significant issues to Executive Director and Finance Committee

– Review and track all financial contracts

 

Audit and Tax Preparation

– Maintain files for the annual financial audit

– Manage/coordinate the annual financial audit

– Work with auditors and gather requested record

– Work with Executive Director and Finance Committee to engage auditors and perform RFPs, if necessary

– Gather/prepare materials for annual 990 preparation (prepared by external CPA)

 

Vendor Relationship Management

– Manage relationships and any issues with vendors, including bank, payroll, database, phone/internet, etc.

– Manage company insurance policies (Umbrella, D&O, Commercial, Workman’s Comp etc.)

– Assist with contract negotiations, utilize pro-bono resources

– Prepare Request for Proposals as necessary for administrative resources

 

Marketing and Communications

– Assist with the development of marketing and communications strategies

– Manage implementation of communications

– Participate in marketing and communications campaigns

– Lead special projects as assigned

 

Fund Development

– Research prospective resources for fund development such as:

– Grants

– Sponsorships

– Pro bono or gifts in-kind

– Assist in the writing and reporting required for funders

– Lead special projects as assigned

 

Successful Candidate:

– Bachelor’s degree required, Master’s degree preferred; ideal candidate would hold a degree in arts administration, accounting, or finance

– Nonprofit experience preferred

– Experience working with databases & financial accounting systems

– Understanding of Generally Accepted Accounting Principles preferred (training will be provided)

– Theatre Three uses Theatre Manager as its CRM (similar to Tessitura), and QuickBooks as its accounting software (training will be provided)

– Strong computer skills

– Excellent written and interpersonal skills

– Develop collaborative and trusting relationships with staff, Finance Committee and Board of Directors

– Ability to interface with individuals at all levels of the organization (internal and external)

– Ability to exercise discretion and independent judgment on significant business/financial matters ethically and honestly

– Shows initiative, integrity, flexibility and attention to detail

– Ability to adapt quickly to, plan for and manage multiple projects in a fast-paced setting

– Passion for and knowledge of the performing arts

– Occasional evening and weekend hours required

 

Application Process

Interested candidates should send a cover letter and resume to charlie.beavers@theatre3dallas.com with the subject line: Operations Manager Application.

Applications will be accepted through August 8th 2021 and interviews will be scheduled thereafter.